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Hive – Project Management Software Review

Overview

Hive is the project management tool behind rockstar teams at Uber, Google, Starbucks, Essence and many more. 

With flexible project layouts, native email, resourcing, group messaging, and file sharing, Hive is dedicated to helping teams move faster and improving company-wide efficiency.

Hive was founded in 2015 by John Furneaux and Eric Typaldos’ career-long obsessions with workplace collaboration. 

The NY-based company is part of CNBC’s Upstart 100, and strives to deliver the best productivity platform for centralized workflow management and insights.

Who is it for? Hive is a tool built for companies of all sizes in all industries who are looking to improve productivity and process management.

Let’s take a look at how Hive helped Starbucks to open new markets faster.

The concept design studio at Starbucks defines the design palate for all 13,000+ Starbucks locations in the Americas and is integral to the process of opening new stores. The team is responsible for identifying, vetting, and cataloging all of the interior design elements used in stores. 

From furniture to lighting to wall coverings, they find the highest quality items and negotiate with manufacturers to get the best price. 

With stores constantly opening and a catalog of thousands of pre-approved items for their interior designers, the team is often juggling 40+ projects at once under tight deadlines.

The concept design studio at Starbucks defines the design palate for all 13,000+ Starbucks locations in the Americas and is integral to the process of opening new stores. 

The team is responsible for identifying, vetting, and cataloging all of the interior design elements used in stores. 

From furniture to lighting to wall coverings, they find the highest quality items and negotiate with manufacturers to get the best price. 

With stores constantly opening and a catalog of thousands of pre-approved items for their interior designers, the team is often juggling 40+ projects at once under tight deadlines.

Since switching to Hive, the speed of designing new stores has increased significantly. Every project – from vetting specific items to catalog management – is managed in Hive. At a glance, anyone can easily see which tasks are unstarted, in progress, under review, or completed.

“Starbucks couldn’t roll new stores out so quickly without Hive. We have eliminated miscommunication, saved hours of unnecessary meetings, and achieved full transparency across all our projects,” says Brian Collins, Interior Concepts Design Manager.

Hive has also been able to accommodate different working styles on the team with flexible project views. From gantt charts, status view, calendars and more, each team member can work in the style that suits them best. 

Having actions automatically updated on each project view, and on each individual’s action list, has allowed for full transparency across the entire team. Hive has transformed the way the concept design studio works.

Cool, so we know now how Hive helped a complex project to succeed. Let’s jump to Hive’s user experience review.

User Experience Review

Getting Started

Sign up

Hive Software Review - Haouati

Workspace setup

Hive Software Review - Haouati

Projects kick-off examples

Hive Software Review - Haouati

Messaging setup

Hive Software Review - Haouati

Project setup

Hive Software Review - Haouati
Hive Software Review - Haouati

Team invitation

Hive Software Review - Haouati

Hive Mastery 

Hive Software Review - Haouati

Hive Features

 

Project management

  • Track tasks and sub actions. Assign next steps and add due dates to keep everyone accountable.
  • Using the Gantt, Kanban and calendar views, you can view projects and tasks in the way that makes most sense to you.
  • Visualize multiple tasks and projects in one clean view.
  • Collect information quickly and easily with Forms. All data will be stored in Hive.
  • Easily access all tasks that are assigned to you and quickly view due dates.
  • Enable Focus Mode for pure work bliss.

Time management

  • Understand and visualize your team’s workload with a few clicks.
  • Track time spent on any action and project and sort by category.
  • Collect time-tracking data from all teammates in one cohesive format.
  • View and access calendar events from Google or Outlook directly in Hive.
  • Save yourself time with recurring tasks.
  • View project baselines to better understand how your timeline has progressed.

Team collaboration

  • Message teammates in real-time with Hive chat, or import your Slack account for seamless communication.
  • Comment on each action or subaction, tagging teammates to notify them of your feedback.
  • Bring your Gmail or Outlook inbox into Hive. Create tasks from emails and send new messages from Hive.
  • Get feedback on your project’s creative assets. Approvers can leave comments, annotate, and approve multi-stage design processes.
  • Designate priority levels for urgent tasks to help your team understand how they can chip in.
  • Give teammates additional visibility into tasks by adding them as read-only members, external members, or full-access members.

Automation

  • Access a variety of individual and team-wide statistics about project progress.
  • Use labels to group individual actions and report on actions across projects.
  • Set triggers to automate basic work. Create buttons and easily triggered processes to streamline workflow.
  • Apply templates at both the action and project level to expedite repeatable processes.
  • Use AI to assess and alert you to any project risks with easy-to-understand ratings.
  • Auto-add any email to project or workspace by accessing your unique Hive address.

Hive Notes

  • Use Hive Notes to set a meeting agenda before the meeting starts.
  • Collaborate with others in real-time within the note itself.
  • Choose from our selection of pre-developed notes templates ranging from Standup meetings to Project Kickoffs.
  • Assign action items to teammates and share next steps with meeting attendees.
  • Comment on the note after the meeting ends and tag participants.

Comparisons

Hive vs Asana

 

Hive

Asana

Multi-user actions

Yes

No

Kanban view

Yes

Yes

Notes product

Yes

No

Time-tracking

Yes

No

Native email

Yes

No

Gantt view

Yes

Yes

Comprehensive proofing

Yes

No

Hive vs Wrike

 

Hive

Wrike

Kanban view

Yes

Yes

Notes product

Yes

No

Gantt view

Yes

Yes

Comprehensive proofing

Yes

No

Unlimited storage

Yes

No

Customizable features

Yes

No

Native messaging

Yes

No

Hive Software Review - Haouati

Hive vs Smartsheet

 

Hive

Smartsheet

Notes product

Yes

No

Time-tracking

Yes

No

Native email

Yes

No

Gantt view

Yes

Yes

Unlimited storage

Yes

No

Native messaging

Yes

No

Calendar view

Yes

Yes

Hive Software Review - Haouati

Hive vs Jira

 

Hive

Jira

Kanban view

Yes

Yes

Notes product

Yes

No

Native email

Yes

No

Gantt view

Yes

Yes

Native messaging

Yes

No

Table view

Yes

No

Hive Software Review - Haouati

Hive vs Monday.com

 

Hive

Monday.com

Kanban view

Yes

Yes

Notes product

Yes

No

Native email

Yes

No

Comprehensive proofing

Yes

No

List view

Yes

No

Summary view

Yes

No

AI Powered analytics

Yes

No

Hive Software Review - Haouati

Hive vs Trello

 

Hive

Trello

Kanban view

Yes

Yes

Notes product

Yes

No

Time-tracking

Yes

No

Native email

Yes

No

Gantt view

Yes

No

Native messaging

Yes

No

List view

Yes

No

Summary view

Yes

No

Hive Software Review - Haouati

Hive vs Basecamp

 

Hive

Basecamp

Notes product

Yes

No

Time-tracking

Yes

No

Native email

Yes

No

Gantt view

Yes

No

Native messaging

Yes

Yes

List view

Yes

Yes

Summary view

Yes

No

AI Powered analytics

Yes

No

Hive Software Review - Haouati

Hive vs Workfront

 

Hive

Workfront

Kanban view

Yes

Yes

Notes product

Yes

No

Time-tracking

Yes

No

Native email

Yes

No

Gantt view

Yes

Yes

Native messaging

Yes

No

Plans & Pricing

Monthly Plan

Annual Plan

 

Key Takeaways

  • Hive combines the features of other project management software. Many users compliment Hive’s capabilities that combine the features of other management software. Users don’t anymore have to switch from one tool to another to complete their tasks as Hive is both for collaboration and communication. Plus, users can use different views like the table view, Gantt chart, status view, and calendar, among others. 
  • It is versatile. Project managers love Hive’s customizability and versatility which makes it easy for them to track their projects and tasks. The most impressive feature of Hive that relates to this is allowing its users to convert a project to calendar view from Kanban style. 
  • Customer support is robust. Any time a customer reaches out for support, there is always a response from its customer support team. They listen well to what customers clamor for and make sure to consider them when making improvement or new features. 
  • Price is good. Many users vouch for Hive’s affordability compared to other project management software. It has two pricing plans—the Professional Plan and the Enterprise Plan. When they use it, they are impressed to find out that its functionality is not compromised. It is suitable even for small businesses as it enables them to manage their tasks without any difficulty. 
  • It has numerous integrations. For software that was developed not too long ago, its more than 1000 integrations make it a useful tool. Many of the most common applications that people use on a daily basis can be integrated into Hive. Among these are Slack, Google Drive, Dropbox, Google Calendar, iCal, and more. 
  • It is flexible. As mentioned, Hive is suitable for teams that have complex projects that are divided into tasks. It lets users work by project but allows them to filter tasks to only those specifically assigned to them. 
  • Tasks cards are easy to use. For many users, Hive is like putting together Slack and Trello. It is pretty easy navigating the task cards and assigning tasks to members.